Unitary Fund

Because evolution is unitary.

Administrator (Part-time)

Unitary Fund is a 501(c)(3) non-profit working to create a quantum technology ecosystem that benefits the most people. We run a grant program to support new open source quantum tech, and we fund our own research on key projects for the ecosystem.

We’re hiring an Administrator to work on our team.

This opening is a rare opportunity to contribute to the developing quantum technology ecosystem. Given the breadth of Unitary Fund’s work, the person who will succeed in this role will gracefully balance calendars, requests for assistance, reminders, as well as holding a strong consistent grasp of basic billing, incoming mail, digital communications and knowledge management. This role encompasses work across multiple aspects of the organization (microgrants and Unitary Labs) and will require a strongly organised individual to surface priorities, triage needs, communicate continuously, and know when to ask for help. This position will work closely with the operations leadership.


This is a part-time role, likely 8-12 hours per week, however we are open to discussing what works for the right candidate. Unitary Fund is a fully remote team and this role is also remote.


RESPONSIBILITIES
Correspondence & Scheduling
  • Support correspondence and scheduling for team members as requested, including working to find openings in busy calendars, and sending reminders for important meetings.

  • Bill pay & Bookkeeping
  • Monthly bill-pay, make payments, file invoices.
  • Collaborate with accountants on reconciliation for their monthly reports as well as reporting on our research grants.

  • HR & Compliance
  • Maintaining compliance by researching if our practices are compliant when requested, and read news updates on law changes which may affect our organisation. Compliance includes keeping up with the requests from our payroll provider Gusto, e.g. healthcare, IRS filing, or insurance deadlines.

  • Note Taking, Editing & Community Support
  • Support on projects as requested, e.g. taking minutes in a microgrant review meeting, or researching background information on a topic, or helping to organise our online files for a program of work.
  • Support external communications administration, e.g. helping edit and sending planned newsletters, editing documents such as reports, announcements on social media.

  • WORK HOURS & BENEFITS
  • Part Time - We anticipate this workload will be fulfilled with 8-12 hours per week, however we are open to discussing what works for the right candidate.
  • Flexible Hours - We are happy to accommodate complex schedules or limitations, and care more about the work getting done than the times you’re sitting at your computer.
  • Alignment - Being a small team, we will be seeking a collaborator who aligns with our culture, we would love for it to be a delight to work together.
  • Whole Self - Our team is made up of smart, caring humans who take time to know one another personally and cater to individual needs or perspectives.
  • Remote - We work remotely, across many time zones. Our team is US Pacific, US Eastern, and Central European Time.
  • International - We work globally with many cultures and institutions.

  • SKILLS & QUALIFICATIONS
    We will expect you have 2+ years of paid or voluntary experience with:
    • Basic project management
    • Organising people / groups
    • Managing meeting schedules
    • Nonprofit bookkeeping or receipt reconciliation
    • File management / minute taking / notes

    We will be delighted if you also have any of the following skills or experience:
    • Copy writing and editing
    • Social media management
    • Nonprofit fundraising administration
    • Scientific training or having worked in a scientific industry
    • Software development skills, especially in open source software
    • Passion for quantum technology

    Unitary Fund is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

    Apply for this position.